Chairpersons and Camp Leaders

The Youth Camp and Exchange chairperson and camp leaders accept responsibility to provide an enjoyable and safe experience for the participants.

Chairperson Responsibilities

• Promote the YCE Program
• Help locate and select participants and host families
• Help coordinate and organize camps and exchanges
• Communicate with Youth Camp and Exchange Chairpersons in other countries
• Forward applications
• Ensure everyone involved in the program is prepared and attends an orientation.
• Make sure Lions or officially designated non-Lions conduct the program according to YCE policies
• Ensure local laws and customs are followed regarding youth protection
• Complete the online Youth Camp and Exchange Activity report by December 15

Chairperson and Camp Leader Resources

• Waiver of Liability and Indemnity Agreement Form – clubs and districts should obtain local counsel to review this sample form for applicability in their jurisdiction.
• Board Policy
• Participant application and host family application
• Insurance information

Other Resources

• YCE forms and publications
• Ideas for program funding

After the Exchange

Invite past participants to take part in other Lion activities.  You can also submit news and photographs to:

• Local media
• Club and district newsletters
• Club and district Web sites
• The Youth Programs Department

Top Ten YCE Chairperson Award

Nominations are due to Youth Programs Department by November 15. Congratulations to the current Top Ten Youth Exchange Chairperson Award winners!